Cyprus UBO Register Guide – 2025 Compliance Made Clear

Cyprus requires most companies, partnerships, and certain legal entities to disclose their Ultimate Beneficial Owner (UBO) information in a national digital registry. Here’s a comprehensive yet clear breakdown of who must comply, what to report, key deadlines, and how to stay on the right side of the law.

What is the UBO Register?

The UBO Register is a central, online register managed by the Registrar of Companies and Intellectual Property, under Cyprus’s Companies Law and updated AML regulations. It serves to enhance corporate transparency and combat money laundering and terrorism financing.

Who Must Register?

Entities that must file UBO information include:

• Companies incorporated under Cyprus Companies Law (Cap. 113)
• European public limited companies (SE)
• General and limited partnerships registered in Cyprus

Exemptions include:

• Companies listed on regulated markets with existing ownership transparency
• Entities in strike-off or liquidation before 12 March 2021
• Overseas companies with only a Cypriot branch

Who Counts as a UBO?

A UBO is a natural person with:

• Direct or indirect ownership of 25% + 1 share in issued capital
• Significant control via voting rights or influence—even via agreements or family links
• If no such person exists, details of senior management officials must be submitted (“SMO”)
• Special rules apply if ownership flows through trusts or similar arrangements; trustee, settlors, and beneficiaries can be disclosed

What to Disclose?

For each UBO, you must submit:

• Name, birth date, nationality, residential address
• Identification document details (ID or passport, or ARC for foreigners)
• Nature and extent of ownership or control (e.g., share %, voting rights, control type)
• Dates when UBO status began or changed

Key Deadlines

• New entities: file UBO details within 90 days of incorporation
• Changes in ownership/control: update within 45 days of change
• Annual confirmation: every year between 1 Oct – 31 Dec, with extended annual deadline recently set to 31 March 2025 for 2024 data

Penalties for Non-Compliance

• From 1 April 2024, failure to confirm annual UBO data leads to automatic fines: €200 on day one, plus €100/day, up to €20,000 max
• As of 1 February 2025, penalties were revised: €100 initial fine, plus €50/day, max €5,000
• Supervisory authorities and officers may be liable if they fail to show due diligence
• Non-compliant entities risk deregistration under Companies Law Article 327

How to File & Access

• Use the Cy Login portal via gov.cy to access the UBO system
• Submit all UBO data electronically—there’s no paper form or filing fee
• For annual confirmation: log into the “e‑services > UBO register,” click “Confirm details”

Who Can View UBO Information?

Access is restricted:

• Authorities (e.g., FIU, Tax Department, police, EU bodies) have unrestricted access
• Other entities (e.g., banks, clients) may view limited data after requesting access and paying €3.50

Summary Table

Final Notes

The UBO Register ensures Cyprus meets EU anti-money-laundering standards and enhances entity transparency. Whether you’re forming a company, restructuring, or managing compliance, the UBO filing is mandatory—and failure can trigger serious fines.

For toolkits, system navigation help, and expert legal resources on corporate compliance in Cyprus, check out Soneverse and our detailed Law Guide Page. You’ll find step-by-step instructions and curated legal recommendations.